This form is required for all video/webconference and webconference requests.
Have questions? Please email video@huc.edu for answers.

The more information you provide, the more we can help you. Thank you!
The Departments of Information Technology and eLearning

* Denotes a required field.

Meeting/Program/Event Information
* Type of meeting/program/event  
* Name of meeting/program:  
* Brief description of meeting/program:  
* Your Name (person making request):  
* Your Email:
* Your Phone:
Name of Convener/organizer
(if different from you):  
How?
* Technology requested:  
Dial-in Conference Phone:
(e.g., FreeConferenceCall.com)
Conference #

User Code
Admin Code
When?
* Day of Week:
* Meeting Date:
* Start and End Time:
(actual start time - we will add a buffer)
* Time Zone:
* Is this a recurring meeting?
If so, this meeting recurrs every:
Alternate Meeting Date:
Where?
* Participating campuses and estimated attendees at each site (this helps us select the appropriate room):

Specific room requests can be made in the
“What Else?” section below





(Checking this box will allow you to provide the additional information that we will need)
Name of Off-Campus Institution:
Contact Person:
Role / Title:
Email:
Phone:
Location Notes / Special Instructions:
What Else?

Special technology needs/requests
* Please give us as much initial information as possible
* Special requests may involve room restrictions
* Checked items below MUST be accompanied by a brief explanation

I need a PC/Laptop in one or more locations (they can be
connected directly to video/webconferences without a Smartboard)

I need a SmartBoard (only available in certain rooms) for whiteboard, screen sharing and/or electronic presentation
(e.g., PowerPoint)

I need a Polycom conference phone

I need DVD playback.

I need VHS playback.

Additional notes and special requests
Please explain the purpose or reason why.
(including room requests)

Please note the following:

  • **LA video/webconference rooms are not available before 10:30am Eastern/7:30 Pacific.
  • ***If the call involves the JERUSALEM campus, confirmation may take several days. Please allow as much advanced notice whenever possible.
  • Because of the time-difference, we are unable to take requests that involve the Jerusalem campus with less than 72 hours notice.
Reservation Process:
  1. After filling out this form click the "Schedule Meeting" button at the bottom so that it is sent to both the Department of Information Services and the Department of eLearning (and is scheduled based on whether it is Administrative or Educational).
  2. Confirmation:
    1. You will receive a return email acknowledging your request and noting if there is an initial conflict.
    2. Once your request is confirmed by the participating locations, you will be invited to an Outlook Calendar event for your video/webconference. Please allow at least 48 hours for this confirmation. Unless you receive an Outlook Calendar invite (your official confirmation), the video call has NOT been booked.
    3. All requests are on a first-come, first-served basis. If we cannot confirm your request or if we have questions about it, we will contact you as soon as possible.
  3. Updates and Changes
    1. It is the requestor's responsibility to check the Outlook Calendar invitation to make sure all of the information is accurate.
    2. Please notify us of any corrections and/or changes. Any new information will be added to the Outlook Calendar item and an update notification will be sent out to ALL of the participating parties (organizers and locations).
  4. Have questions? Please email video@huc.edu for answers.